Advice on organizing competitions?

[nateo]

Any advice on organizing a homebrew comp? My club wants to organize one, but I'm not really sure where to start.

[dbeechum]

Hit me back of house..

I've got lots of stuff!

[realbeerguy]

Has your club done any inter-club comps for the members only?  That is a good way to start and work out any kinks.  Contact neighboring clubs who run comps and pick their brains.  You might want to start by running a limited category comp, say for session beers not to exceed 1.050 (ok 1.060 so Denny can enter).  You will need judges BJCP ranked  for a certified comp.  If you don't have them in your club, then you will need the support of out of town judges.

Hope this gets you on your way.

[jeffy]

There's a lot of info here:
http://www.bjcp.org/docs/SCPCompHdbk.pdf

[nateo]

Jeff - thanks for the link. I must've missed that when I was looking around on the BJCP site.

[mtnrockhopper]

The first thing we did was contact our regional BJCP coordinator who recommended a local judge who would be willing to be judging director (Ron/Bluesman).  A big competition is a lot of prep work.

[Bruce B]

We host two competitions.  My suggestion would be to start with getting 4 good people to fill the competition coordinator, judge director, head steward, and cellar master positions.  Also set an entry limit that is in line with the number of judges you have.  That will help to keep the competition from getting swamped.  Finally if you haven't been to a competition, it's always helpful to see how others do it.

One last thing.  If you need an entry management system I'd recommend BCOE&M - http://www.brewcompetition.com/

Best of luck!

[hopfenundmalz]

Not obvious stuff from our little comp that is now a 400 entry medium sized comp.

If you competition grows, you need someone to get the word out - print fliers and electronic means. You also might need drop offs at remote locations like the LHBSs in your area, so that means pick up from those locations and transport to the judging site - this can take most of a day. Sorting is a job that can use extra help.

My wife appointed herself the title of "Queen of Swag" this year. Her job was to contact suppliers and get items to be distributed for judge and steward gifts, some cool stuff that also went to the BOS winners in beer and cider/mead, and grab bags at the end for everyone. Lots of time to contact, sort and store the items, and send thank you notes to all that contributed.

[nateo]

How many entries per judge is a reasonable number?

[denny]

How many entries per judge is a reasonable number?

I'm kind of a lightweight judge.  I max out at 8 beers per flight and 2 flights per day.

[mtnrockhopper]

BCJP estimates 10 minutes per entry per set of judges, but I've found that if left to set the pace themselves they'll go slower.
 
Ten entries per flight is probably normal. We've had some that were up to 14 and I could really tell the judges were getting tired by the end of the flight. It is tough though since you have to work with the number of entries in each category and the number of judges that show up. 
 
If you have mini-BOS rounds, remember that they'll need additional time at the end of the round for that.  Also, specialty categories may take longer as they are more complicated to judge.
 
This means two judges can judge 20 beers per day, maybe more if neccessary but that's not ideal.
 
Also, regarding competitors and entry forms - give specific instructions and don't be surprized when people don't follow.