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Other than Brewing => Ask the Governing Committee => Topic started by: RoxanneW on June 08, 2019, 01:15:14 PM

Title: Welcome Everyone!
Post by: RoxanneW on June 08, 2019, 01:15:14 PM
Welcome to the new "Ask the Governing Committee" Section!  We're trying to make contacting & getting feedback to the Governing Committee easier.  We'd love to hear your thoughts, questions, & comments!  If you have something specific to one of the Subcommittees, please post those on the Child Boards for the specific Subcommittee.  If you have questions for the AHA members meeting at Homebrew Con in Providence, you can list them here, too!
Title: Re: Welcome Everyone!
Post by: BrewBama on July 07, 2019, 11:57:21 PM
Can GC meeting minutes be posted here or on the member’s only portion of the website so the membership gets an idea what topics are discussed, decisions made, and planning scheduled by those that have been elected?


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Title: Re: Welcome Everyone!
Post by: denny on July 08, 2019, 02:21:28 PM
Can GC meeting minutes be posted here or on the member’s only portion of the website so the membership gets an idea what topics are discussed, decisions made, and planning scheduled by those that have been elected?


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Yes, the minutes from out face to face meeting in Providence will be posted.  I think you'll find them pretty boring, but they will be posted.
Title: Re: Welcome Everyone!
Post by: BrewBama on July 10, 2019, 12:30:00 PM
Thank you. I’d actually like to see GC meeting minutes for every meeting posted as they occur.

Characterizing the record of the member’s representatives annual meeting as ‘boring’ is disheartening to me.  I’ve been to a bazillion staff meetings and though I would not consider them exciting events, I would hope that they were worth gathering and the exchange of information valuable enough to pass along.  Though you may consider them ‘boring’, the meeting minutes may provide some insight for those of us less informed.  They may not.  Put it in a poll and let the members decide.


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Title: Re: Welcome Everyone!
Post by: denny on July 10, 2019, 03:39:54 PM
Thank you. I’d actually like to see GC meeting minutes for every meeting posted as they occur.

Characterizing the record of the member’s representatives annual meeting as ‘boring’ is disheartening to me.  I’ve been to a bazillion staff meetings and though I would not consider them exciting events, I would hope that they were worth gathering and the exchange of information valuable enough to pass along.  Though you may consider them ‘boring’, the meeting minutes may provide some insight for those of us less informed.  They may not.  Put it in a poll and let the members decide.


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As I recall, we discussed posting the minutes of every meeting, but the by laws only call for posting minutes from our yearly meeting.  Hopefully someone will let me know if that's correct.
Title: Re: Welcome Everyone!
Post by: BrewBama on July 10, 2019, 09:58:33 PM
I don’t see that. Maybe I missed it.

https://cdn.homebrewersassociation.org/wp-content/uploads/2016/04/Governing-Committee-Bylaws-12.13.pdf

ARTICLE III: OFFICERS OF THE GOVERNING COMMITTEE

Section 1: Duties of Officers of the Governing Committee

Subsection 3: Secretary of the Governing Committee
The Secretary of the Governing Committee shall provide each Advisor with written notice of regular or special meetings as provided in the bylaws, shall take and distribute the minutes of the meetings, and keep required records of all proceedings of the Governing Committee. The Secretary is responsible for ensuring that relevant notes from Governing Committee meetings are provided to the general membership, as well as, supervise elections.


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Title: Re: Welcome Everyone!
Post by: kgs on September 22, 2019, 02:14:54 PM
I don’t see that. Maybe I missed it.

https://cdn.homebrewersassociation.org/wp-content/uploads/2016/04/Governing-Committee-Bylaws-12.13.pdf

ARTICLE III: OFFICERS OF THE GOVERNING COMMITTEE

Section 1: Duties of Officers of the Governing Committee

Subsection 3: Secretary of the Governing Committee
The Secretary of the Governing Committee shall provide each Advisor with written notice of regular or special meetings as provided in the bylaws, shall take and distribute the minutes of the meetings, and keep required records of all proceedings of the Governing Committee. The Secretary is responsible for ensuring that relevant notes from Governing Committee meetings are provided to the general membership, as well as, supervise elections.


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From my work in other associations, I would say if AHA states in its bylaws that the Secretary will "take and distribute minutes," then that's what should happen. I also agree that these minutes may be more interesting to the rest of us than GC members may realize.
Title: Re: Welcome Everyone!
Post by: tommymorris on September 22, 2019, 02:18:27 PM
I don’t see that. Maybe I missed it.

https://cdn.homebrewersassociation.org/wp-content/uploads/2016/04/Governing-Committee-Bylaws-12.13.pdf

ARTICLE III: OFFICERS OF THE GOVERNING COMMITTEE

Section 1: Duties of Officers of the Governing Committee

Subsection 3: Secretary of the Governing Committee
The Secretary of the Governing Committee shall provide each Advisor with written notice of regular or special meetings as provided in the bylaws, shall take and distribute the minutes of the meetings, and keep required records of all proceedings of the Governing Committee. The Secretary is responsible for ensuring that relevant notes from Governing Committee meetings are provided to the general membership, as well as, supervise elections.


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From my work in other associations, I would say if AHA states in its bylaws that the Secretary will "take and distribute minutes," then that's what should happen. I also agree that these minutes may be more interesting to the rest of us than GC members may realize.
I agree.
Title: Re: Welcome Everyone!
Post by: BrewBama on October 12, 2019, 11:13:00 PM
 Any update on when we might expect to see the GC meeting notes?
Title: Re: Welcome Everyone!
Post by: BrewBama on November 16, 2019, 01:53:27 PM
Can GC meeting minutes be posted here or on the member’s only portion of the website so the membership gets an idea what topics are discussed, decisions made, and planning scheduled by those that have been elected?


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Yes, the minutes from out face to face meeting in Providence will be posted.  I think you'll find them pretty boring, but they will be posted.

Hello. *tap*  *tap*  *tap* Is this thing on? Any update?



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Title: Re: Welcome Everyone!
Post by: garyg on November 18, 2019, 11:55:34 PM
The notes have been approved for publishing.  They're being formatted and will be posted to HomebrewersAssociation.org shortly.  We'll follow up here once they are live.
Title: Re: Welcome Everyone!
Post by: BrewBama on November 19, 2019, 12:35:49 AM
Thx for the update!  Cheers!


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Title: Re: Welcome Everyone!
Post by: kgs on November 22, 2019, 01:37:01 PM
Thanks! I'm assuming the draft minutes had to be approved at the subsequent meetings (says she who attends far too many meetings).

kgs
Title: Re: Welcome Everyone!
Post by: reverseapachemaster on December 01, 2019, 06:06:16 PM
I assume this ask the governing committee section of the forum was built out to improve exposure and communication between the AHA and members but it is completely unsurprising that this area is empty given the responses here. The bylaws, at least since the most recent amendment in 2013, require the governing committee to publish notes from meetings to the general membership. Not just for significant meetings but for all meetings of the governing committee and the subcommittees. Have these ever been made available to the membership?

It is disheartening once again to see members of the governing committee come on this forum and speak with such dismissiveness about the duties of the governing committee. I cannot remember a time when that has not been the attitude expressed here.

Threads like these really make me wonder why I continue membership in the AHA.
Title: Re: Welcome Everyone!
Post by: duncan on December 02, 2019, 04:28:36 PM
Greetings-

The notes from this year's annual in-person Governing Committee meeting are now available. You can access them from the Governing Committee page (https://www.homebrewersassociation.org/membership/aha-governing-committee/) on HomebrewersAssociation.org

-Duncan
Title: Re: Welcome Everyone!
Post by: hopfenundmalz on December 02, 2019, 04:43:48 PM
Greetings-

The notes from this year's annual in-person Governing Committee meeting are now available. You can access them from the Governing Committee page (https://www.homebrewersassociation.org/membership/aha-governing-committee/) on HomebrewersAssociation.org

-Duncan

Thanks for the notice and link, Duncan.
Title: Welcome Everyone!
Post by: BrewBama on December 03, 2019, 12:21:14 AM
Greetings-

The notes from this year's annual in-person Governing Committee meeting are now available. You can access them from the Governing Committee page (https://www.homebrewersassociation.org/membership/aha-governing-committee/) on HomebrewersAssociation.org

-Duncan

Thanks for the notice and link, Duncan.

+1. Thank you.

Edit: I’d like to add that as I’ve said, I’ve been to many, many meetings in my day, and therefore read many, many meeting minutes. Most minutes I’ve read can inform a person who did not attend the meeting so they’re up to speed on the proceedings.  Sad the AHA would pass up a communication opportunity to highlight the work of the Governing Committee by submitting this document to their membership. It definitely checks the block demanded in the bylaws but it woefully misses the mark to keep membership informed in my opinion. I imagine this is simply an exercise to shut up a vocal member.  What a shame.


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Title: Re: Welcome Everyone!
Post by: kgs on January 19, 2020, 04:04:04 PM
Greetings-

The notes from this year's annual in-person Governing Committee meeting are now available. You can access them from the Governing Committee page (https://www.homebrewersassociation.org/membership/aha-governing-committee/) on HomebrewersAssociation.org

-Duncan

Thanks for posting these. I see surveys mentioned. I'd be willing to be part of a group that pre-tests surveys in development.
Title: Re: Welcome Everyone!
Post by: goose on January 19, 2020, 07:42:49 PM
I will mention publishing the minutes from the monthly conference call meetings at our next one in February and will try to get a clarification on this, Brewbama.

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