Thanks, Janis. I was just picturing trying to do dinner for our club! We've had an explosion of members the last few years and our tech meetings are now over 60 in average attendance. Parties are too big to even guess!
As our club has grown, we have developed a color group system to ensure food, and beer, and set-up/clean-up are all a sure thing at each meeting. There are 4 color groups, Orange, Red, Green, and Blue. Each month one group has food responsibility, one has the beer style of the month, one has set-up/clean-up, and the 4th group has the month off. The responsibilities rotate so that the group responsible for beer gets the next month off. Color groups are assigned when you become a member, but they change at the beginning of each year when you renew your membership. This system was devised by Bob and Caroline Kauffman.
The cool thing is that the color group responsible for beer meets at one brewers house and they brew the beer. It's an awesome way to expand your brewing knowledge and techniques. The club picks up the tab for ingredients for the brew, and also for the food for each meeting.
Our club holds a fundraiser auction every August to finance the rental of the hall for the meetings, and the food, and beer ingredients.