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Electronic Competition Returns

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dbeechum:
Just got done with our annual Mayfaire Competition (in its 32nd-33rd year?) and we've expanded the little pilot program we've been doing for 3 years now.

All of our entry score sheets are online as pdf's, downloadable and printable by the entrant. This allowed us to get all 330ish sets back to the entrants within 24 hours. (The Doug King Competition in January saw all the scoresheets available about 6 hours after the competition closed)

What I'd like to know is what you think. Does the increased speed of return offset the tactile sensation of a piece of paper mailed to you? Is the score sheet as provided clear enough to read and glean the value from? Would it put you off to know your sheets were being returned electronically? Why?

Check out this sample sheet (http://www.maltosefalcons.com/system/files/private/SampleScoresheet.pdf) from this blog post (http://www.maltosefalcons.com/blogs/drew-beechum/mayfaire-results-new-world-returns)

tom:
Cool.
How do you scan all those sheets?
Or are you using the pdf judging sheets?

hokerer:

--- Quote from: dbeechum on April 26, 2010, 02:26:37 PM ---What I'd like to know is what you think. Does the increased speed of return offset the tactile sensation of a piece of paper mailed to you? Is the score sheet as provided clear enough to read and glean the value from? Would it put you off to know your sheets were being returned electronically? Why?

--- End quote ---

Wasn't entered in that particular comp, but the Happy Holidays Homebrew Comp in St Louis last December also emailed the results in the form of pdf files.  In my opinion, getting the scoresheets in that timely a manner far far outweighs any "tactile sensations".  The ones they sent were perfectly legible and I was not put off at all.  I wish every comp did it that way (MCAB was similar except they were .jpg files).

Now just teach our local comp (Spirit of Free Beer by B.U.R.P.) how to do it.  Past couple years, they waited until their next monthly meeting and, for anyone who's not in the club and wasn't at the meeting, then and only then did they mail 'em out.

dbeechum:
Ahh, good, didn't know others out there were also on the same wavelength.

We started doing it 3 years ago or so and the initial play was to scan them onsite, but that turned out to be pathetically inadequate and the plan was changed mid battle on judging day. Instead, Fletch, out brewgyver has access to one of those wunderbar "document center" machines that takes a stake of papers and emails pdf's.

The process is entirely woefully manual at the moment, but I think we're at the point where we've learned enough to figure out how to automate it better.

We went with hosting the files on the web just to avoid the hassle that comes with emailing a chunk of pdfs to people. :)

And yes, my dream would be to somehow avoid the paper bit altogether, but that's a ways off for now.

ETA: The whole bring the sheets to a club meeting and then mail thing is completely classic. That's how we used to do it, but it was a really long delay and blah...

hokerer:

--- Quote from: dbeechum on April 26, 2010, 04:30:52 PM ---We went with hosting the files on the web just to avoid the hassle that comes with emailing a chunk of pdfs to people. :)

--- End quote ---

Does everyone get an account of some sort when the enter?  How is access controlled to the scoresheets?  Or can anyone see any scoresheet?

Don't know that I would have a preference either way.  I guess there's never before been any reason to think about privacy implications regarding scoresheets.

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